Case Study Answers of Organizational Approach to Projects

Case Study Answers of Organizational Approach to Projects

Running head: PROJECT MANAGEMENT WITH PRINCE2
Project Management with PRINCE2: Balfour Beatty
Name of the Student
Name of the U …

Preview text

Running head: PROJECT MANAGEMENT WITH PRINCE2
Project Management with PRINCE2: Balfour Beatty
Name of the Student
Name of the University
Author’s Note:
PROJECT MANAGEMENT WITH PRINCE2 1
1. Introduction
Project management mainly emphasizes on the overall planning and organization of a
project as well as the resources (Levy, 2018 ). It eventually involves in identification and
management of the lifecycle to be utilized and even application of it to the user centric design
procedure. The project management te am is being formulated for properly executing the phases
of the project. With an effective approach of project management, it becomes quite easier to
achieve the goals and objectives successfully. It is also helpful for the project team members to
understa nd the responsibilities and efficiently utilize the available resources (Lock, 2017 ).
Balfour Beatty is a popular and significant construction organization in the United Kingdom that
has been executing several distinct projects. The following essay provide s a brief discussion on
the project management approach of Balfour Beatty with PRINCE2 methodology.
2. Discussion
2.1 Brief Discussion of the Organizational Approach to Projects
Balfour Beatty PLC is a successful player in the industry of construction in the United
Kingdom. They comprise of different capabilities in construction services, infrastructure
investments and support services and the organization has been doing business across the UK,
Canada, the USA, Ireland and South East Asia (Balfour Beatty. 2022 ). They have executed
several popular construction projects and have been following an effective and efficient appro ach
to execute these projects. Every construction project is being organized for accomplishing the
work in an effective manner and the project manager can consider the span of control in an
efficient manner.
APM project management aspects are being followed in the organization to exec ute the
construction project works. The complexity profile of a project as well as the skills and
PROJECT MANAGEMENT WITH PRINCE2 2
knowledge of the team can be easily analyzed and ensure that the project can be influenced
without any kind of issue. Balfour Beatty has been following a form al approach for executing the
project and as a result, the successful execution of the project has not been an issue for the
organizational management (Meredith et al., 2017) . The APM promotes the overall disciplines of
project management and program manag ement in the United Kingdom.
Balfour B eatty has also received an award for APM project management in 2021 for their
successful approach towards the work and making these projects a successful one. They have
included a program called the five dimensions o f professionalism and APM also provides
various products and services like registered membership and qualifications, online services and
events (Richa rdson & Jackson, 2018 ). APM principles could be used for emphasizing a major
shift for getting control. Th e main focus would be on individuals, who are accomplishing
advantages through an engaged, accountable and even high performing teams for sharing data
and team communication in Balfour Beatty. The distinct action that can be undertaken for
implementing thi s principle is customer collaboration over contract negotiation and also focusing
on contract negotiation.
One of the most distinct and noteworthy projects of Balfour Beatty is MECD or
Manchester Engineering Campus Development. It is a flagship project of the University of
Manchester for the core purpose of developing the innovators and engineers of the future
generation for including forward thinking and collaboration research techniques. MECD is
considered as one of the largest and single construction project that is being undertaken by a
higher education institution in the United Kingdom (Manchester.ac.uk. 2021 ). The project would
be responsible for transforming the method of the University educating engineers in respect to
the requirements of the fas ter changing globalized economy.
PROJECT MANAGEMENT WITH PRINCE2 3
The buildings in the campus involve modern and extensive teaching spaces, which reflect
on the changing demands of the staff and students for flexible learning and mobile. As a result, it
would be needed to focus on a highly distinctive and advanced approach and Balfour Beatty has
selected APM project management approach for executing the project eventually (MECD. 2017 ).
Moreover, for selecting the methodology or approach, they have considered lean project
management methodology. The main reason for selecting lean methodology is that the re had
been greater visibility and improved communication. Moreover, the project can also be executed
faster and risks are reduced. The distinct principles of lean ma nagement are values, value stream,
flow, pull and perfection and Balfour Beatty can use a balanced scorecard for identifying the
optimal factors and even avoiding every shortcoming of each aspect with the lean strategy.
2.2 A Main Approach and Possible Al ternatives for every Stage with Repercussions
The selected project of Balfour Beatty is MECD and the description of each of the stages
of PRINCE2 methodology is provided in the following paragraphs:
i) Initiation : The first and the foremost stage of MECD is initiation, in which the
respective project team evaluates the distinct project idea. PRINCE2 is a process based method
for effective project management and it is responsible for providing the fundamental skills that
are needed for a successful project work. It is needed to define the scope as well as expected
results of the work and also identify every potential partner (Harrison & Lock, 2017 ). The
project was initiated in 2016 and the scope of the work was analy zed properly. Balfour Beatty
has ensured that the project management team has made the project scope properly for ensuring
that the goals and objectives are clear. The project phase of PRINCE2 of starting a project is
aligned with the initiation phase. The main approach has been identifying the key performance
indicators that are needed for determining the factor, whether the objectives would be fulfilled.
PROJECT MANAGEMENT WITH PRINCE2 4
An alternative approach in the initiation phase would be analyzing the project timeline and costs;
how ever, there is a major repercussion th at the client might bring out a certain change in the
project and the costs and timeline might be changed (Kerzner, 2017 ).
ii) Planning : The second phase of project management is planning and the management
of MECD h as ensured that they are focusing on complete diligence for laying out the entire
roadmap of the work procedure. The timespan of the projec t work was required to be reduced, so
that the additional time is avoided and the project can be completed without an y kind of issue or
complexity. The other phases of directing a project and initiating a project for PRINCE2
processes are involved in the planning phase. They have focused on the primary tasks like
identification of the technical requirements and even deve loping the distinct schedule of the
project (Brewer & Dittman, 2018 ). This particular approach was effective for them as the project
was not delayed. One of the major alternative approaches in this specific stage would be creation
of a communication plan for the team members. There is a repercussion that the communication
plan might be responsible for bringing conflicts in the workplace and transparency would not be
present.
iii) Execution : The next phase of project manag ement is execution, in which the entire
team does the actual work. It is needed to establish the most efficient workflows for monitoring
the overall progress of the team (Kerzner, 2017 ). The next phases of PRINCE2 processes of
controlling a project and man aging product delivery are involved in this particular phase of
project management. These ensure that the project controlling becomes easier and the negative
effects are reduced. Moreover, the project manager uses different tools of project collaboration
for increasing the productivity of the team in an effective manner. The key performance
indicators and critical success factors would be established for gaining maximum efficiency. A
PROJECT MANAGEMENT WITH PRINCE2 5
main approach in this specific phase was quantitative tracking of the effo rt as well as cost in the
process and an alternative approach would have been conducting team building exercises and
motivating all team members (Boyle, 2017 ). A vital repercussion of the approach would be
issues within the team members and not completing team building exercises successfully.
iv) Closure : Finally, in the final phase of the project, MECD has completed the work and
the project was successful. The final processes of PRINCE2, which are management of the stage
boundaries and closing of a project are involved and aligned with the closure of the project work
and should be considered for getting better and effective results. This specific stage has indicated
the end of the project after the final delivery and there are several times, when the external talent
is being recruited especially for the project on contract and a successful termination of the
contracts and completion of the required paperwork has been done successfully by the project
manager (Meredith et al., 2020) . A main approach has been checking of continuous improvement
in the project as it was a campus project work. The alternative approach would be reviewing the
completed project work f or a detailed report, which can include every attribute. The repercussion
would be getting gaps in the review; however it could not be changed as the work is being
completed.
2.3 Description of the Approach to the Selected Project with a Case for and agai nst
Alternative Approach
The selected project of MECD has focused on the unique strategies and plans to gain
efficiency and effectiveness in the project plan and also for focusing on the required changes in
the processes (Radujković & Sjekavica, 2017 ).
i) The alternative approach in the initiation phase is to analyze the project timeline and
costs. One of the major examples for supporting the alternative is that the discrepancy in the cost
PROJECT MANAGEMENT WITH PRINCE2 6
and schedule of the project work would be estimated in the first phase. Since MECD is a
construction project; there is a high chance that the organizational management might not be able
to focus on every specific change related to time and cost and there would be distinct issues
within the phases (Papke -Shields & Boyer -Wright, 2017 ). The case against this specific
approach is that client has tendency to make changes in the design and as it is only the initiation
phase; there could be a few changes from the client’s end. Hence, the project manager would not
be able to inc lude the additional costs and major issues would be identified. The theme of
organization and quality can be developed by involving new ideologies and plans in the project
work, so that the business case is improved.
ii) The alternative approach identifi ed in the planning phase for MECD is to include a
communication plan in the work for all team members. It is needed for them to share every vital
detail of the project work and also ensure that every member is able to work properly and the
negative impacts are reduced, du e to the lack of communication. It can be stated as the
supporting case for MECD (Nicholas & Steyn, 2020 ). On the contrary, the case against this
specific approach is that since it is a long term project work; there can be a high chance that there
would be different conflicts within the members and they would not be able to work together.
Moreover, the project management approach considered for the execution of the work might not
allow all the team members to maintain communication and tr ansparency might be lost. The
theme of plan of PRINCE2 is needed to be considered in this particular aspect and for this
involvement, effective communication is needed to be maintained in the team.
iii) In the execution phase, the alternative approach is to conduct team building exercises
and motivating the members. As it is the most crucial phase of a project, every vital and
significant decision is being undertaken in this particular phase. Hence, the approach should be
PROJECT MANAGEMENT WITH PRINCE2 7
considered for better results and efficiency (Meredith et al., 2020) . The case supporting the
approach is that every team member should be focusing on the changes that are needed for the
project welfare and support the activities of one another for maximum efficiency and
effectiveness. Ho wever, the case against the approach is that there could be different issues
within the team members and hence the activities might not be completed and the project can be
delayed. The theme of change for PRINCE2 can be developed by considering every risk to the
project work and avoiding them successfully.
iv) The final phase is closure, in which the alternative approach identified is to check for
constant improvement in the project. MECD was being developed for numerous students and as
a result, it was n eeded to ensure the entire team is focusing on utmost safety and security of the
customers. The case supporting the alternative approach is that every specific stage or phase can
be reviewed immediately and when any kind of issue or complexity would be ide ntified; it would
be easier for the project manager to correct them accordingly (Radujković & Sjekavica, 2017 ).
The case against the approach is that the project management team of MECD would be facing
major delays in the work and problems would be identif ied that could not be solved. The final
theme of PRINCE2 of progress can be developed and implemented by regular audit and
checking of the processes.
2.4 Recommendations of Changes to the Organizational Approach as per PRINCE2
Balfour Beatty is one of the most leading construction companies in the United Kingdom
and they have focused on using the most innovative and effective approaches for executing the
work successfully. PRINCE2 is a popular and significant process based metho dology for
effective project management (Hinde, 2018 ). Different projects can be managed accordingly and
also brought them on time and budget and focusing on a high quality deliverable accordingly.
PROJECT MANAGEMENT WITH PRINCE2 8
The project of MECD can be made more innovative and effect ive with the most accurate and
effective with a few changes and these distinct changes are provided in the following paragraphs:
i) The first and the foremost recommendation to the project of MECD would be using
technological resources. As per PRINCE2 app roach, risks are inevitable for a project work and
as a result, it would be needed to consider different technological resources, which can bring out
new and innovative changes in the project phases and as a result, the negative impacts related to
such res ources would be avoided (PRINCE2 Case Studies. 2022 ). The rates of productivity for
the construction company have dropped majorly for every sector and in the present pandemic
situation, a project management team can be benefitted only when technological re sources would
be considered in the project and there could have been changes like using highly advanced
resources and attributes. Additional investment is needed for developing this particular
recommendation.
ii) It is also recommended to MECD to change their approach in the planning phase and
focus on data based analysis to gain success. A construction project gets develops quickly at a
faster pace and it could be extremely challenging for staying completely organized and
significant. A proper and effect ive plan is needed to be in place and hence development and
planning of the project would have been better for the project management team (Nicholas &
Steyn, 2020 ). Moreover, data driven strategies would have been considered in such
circumstances for the purpose of driving several planning efforts and even improving
productivity accordingly. It is needed to ensure that the respective team is able to focus on the
maj or strategies and plans, required by the organizational management in the business. The
inclusion of business intelligence tools and techniques would be needed for developing the new
process and recommendation accordingly.
PROJECT MANAGEMENT WITH PRINCE2 9
3. Conclusion
Therefore, from t he above discussion, a conclusion can be drawn that there are a few
attributes for knowledge management in a project and these include integration management,
scope management, time management, cost, quality, human resources, communication, as well
as risk and procurement management . Communication is also encouraged subsequently and there
are certain opportunities for planned and regular meetings as well as workflow for the approval
and decisions. The phases of a project are required to be executed for prop er visioning and
conceptualizing the work in an effective manner. Balfour Beatty has been successfully executing
several construction projects and this essay has focused on the involvement of PRINCE2
methodology for the organizational projects.
PROJECT MANAGEMENT WITH PRINCE2 10
Reference s
Balfour Beatty. (2022). [online]. Accessed from https://www.balfourbeatty.com/ [Accessed on
28 th February 2022].
Boyle, G. (2017). Design project management . Routledge.
https://www.taylorfrancis.com/books/mono/10.4324/9781315258133/design -project –
management -griff -boyle
Brewer, J. L., & Dittman, K. C. (2018). Methods of IT project management . Purdue University
Press.
https://books.google.com/books?hl=en&lr= &id=4Q2yDwAAQBAJ&oi=fnd&pg=PP1&d
q=project+management&ots=JqQKQKd69e&sig=bv_ichV6rnlccVpXtye3qAZvxmM
Harrison, F., & Lock, D. (2017). Advanced project management: a structured approach .
Routledge.
https://www.taylorfrancis.com/books/mono/10.4324/9781315263328/advanced -project –
management -frederick -harrison -dennis -lock
Hinde, D. (2018). PRINCE2 study guide: 2017 update . Jo hn Wiley & Sons.
https://books.google.com/books?hl=en&lr=&id=D1ZaDwAAQBAJ&oi=fnd&pg=PP1&d
q=prince2&ots=byaNxrGI 4Q&sig=oKVgjH5BawJlDcBTgmb5rMVqz3U
Kerzner, H. (2017). Project management case studies . John Wiley & Sons.
https://books.google.com/books?hl=en&lr=&id=GqKfDgAAQBAJ&oi=fnd&pg=PR13&
dq=project+management&ots= -m3WnXZRHZ&sig=oK1yt9q3Wp3fM44jjhUpng2FH8c
Kerzner, H. (2017). Project management: a systems approach to planning, scheduling, and
controlling . John Wiley & Sons.
PROJECT MANAGEMENT WITH PRINCE2 11
https://books.google.com/books?hl=en&lr=&id=xlASDgAAQBAJ&oi=fnd&pg=PR19&
dq=project+m anagement&ots=Xc4nURQYuY&sig=mbjmSa14WaIsp7hrFk0AVak_Un0
Levy, S. M. (2018). Project management in construction . McGraw -Hill Education.
https://www.accessengineeringlibrary.com/content/book/9781259859700
Lock, D. (2017). The essentials of project management . Routledge.
https://www.taylorfrancis.com/books/mono/10.4324/9781315239941/essentials -project –
management -dennis -lock
Manchester.ac.uk. (2021). [online]. Accessed from
https://www.manchester.ac.uk/discover/news/construction -completed -on -uks -largest –
engineering -campus -at-the -university -of -manchester/ [Accessed on 28 th February 2022].
MECD. (2017). [online]. Accessed from https://www.designbuild –
network.com/projects/manchester -engineering -campus -development -mecd -manchester/
[Accessed on 28 th February 2022].
Meredith, J. R., Shafer, S. M., & Mantel Jr, S. J. (2017). Project management: a strategic
managerial approach . John Wiley & Sons.
https://books.google.com/books?hl=en&lr=&id=ipZXDwAAQBAJ&oi=fnd&pg=PA1&d
q=project+management&ots=Qxn5rIGyhZ&sig=GMLUrnXyhL86VKKKyfyqc_MHD4g
Meredith, J. R., Shafer, S. M., Mantel Jr, S. J., & Sutton, M. M. (2020). Project ma nagement in
practice . John Wiley & Sons.
https://books.google.com/books?hl=en&lr=&id=S7b1DwAAQBAJ& oi=fnd&pg=PP12&
dq=project+management&ots=Gaaj1Ap91g&sig=wGA5N1pAZqyErkJylmxgdKhvLXk
PROJECT MANAGEMENT WITH PRINCE2 12
Nicholas, J. M., & Steyn, H. (2020). Project management for engineering, business and
technology . Routledge.
https://www.taylorfrancis.com/books/mono/10.4324/9780429297588/project –
management -engineering -business -technology -john -nicholas -herman -steyn
Papke -Shields, K. E ., & Boyer -Wright, K. M. (2017). Strategic planning characteristics applied
to project management. International Journal of Project Management , 35 (2), 169 -179.
https://www. sciencedirect.com/science/article/pii/S0263786316302952
PRINCE2 Case Studies. (2022). [online]. Accessed from https://www.prince2.com/eur/prince2 –
case -study -list [Accessed on 28th Februar y 2022].
Radujković, M., & Sjekavica, M. (2017). Project management success factors. Procedia
engineering , 196 , 607 -615.
https://www.sciencedirect.com/science/article/pii/S 1877705817331740
Richardson, G. L., & Jackson, B. M. (2018). Project management theory and practice . Auerbach
Publications.
https://www.taylorfrancis.com/books/mono/10.1201/9780429464140/project –
management -theory -practice -gary -richardson -brad -jackson
PROJECT MANAGEMENT WITH PRINCE2 13
Appendix
Phases of project management

Order Now

QUALITY: 100% ORIGINAL PAPER – NO PLAGIARISM – CUSTOM PAPER